A recent questionnaire sent out to our member libraries revealed
that the majority expressed support for the idea of creating the
Scottish Books Exchange as an electronic listing on the National
Library of Scotland's website. We hope you will find the new electronic
listing easy to use. We welcome any comments or suggestions for
any changes or improvements you would like to see implemented in
How do I register?
On the login/welcome screen use the Register
button in the New SBE User box. Follow this button
to the registration screen and complete and submit the template
with the required library details. After confirming your details
you will be emailed a password to access the SBE website.
I’ve forgotten my password. How do I retrieve it?
To be sent a reminder of your password go to the initial login/welcome
screen and you will see Password? at the bottom
centre of the screen. Press the Continue
button and you will be asked to type in your e-mail address. The
screen will then display a reminder of your password.
Can a branch library register separately from their Library Headquarters’
Yes, but the address that the branch library supplied during registration
will be the address where all the books that they have requested
will be delivered. Also, if other libraries request titles which
the branch library has offered to the list, then all e-mails will
be sent to the branch library at the e-mail address supplied during
Is it possible for two staff members from the same library address
to use the same login e-mail and password?
Yes, but the address and contact name that was originally supplied
during registration will be the name/address where all the requested
books will be delivered. Also, if other libraries request titles
which have been offered to the list, then all e-mails will be sent
to the e-mail address supplied during registration.
Is there any restriction on the subject content of books offered
to the SBE?
Traditionally, the subject matter of the offered material has contained
Scottish content or, it has been material published within Scotland.
If you are unsure, please just submit the title and ILS staff will
contact you if it is not suitable for the list.
How do I offer a book to the list?
Its easy! Just select Add to the List and select the format of the item(s) that you wish to offer by pressing the
or Nonprint item
buttons which are near the top of the page. Depending on your selection,
a template for these different formats will appear on the screen.
Fill in the template with your publications' details.
If you have more books to add press the Add
Next Book button and continue by selecting the required format
and adding the publication details. After you have added your last
book press the Submit
and View button. Your offers will now be added and displayed
at the top of the main compiled list.
How many books can I offer to the list?
There is no limit at present. Please submit as many as you wish.
How much information is required for each title?
Just add all the bibliographic details/information that is available.
Our templates only provide guidelines on the required information
to enable other libraries to recognise the type of material on offer.
How do I add multiple copies of the same book?
You can easily submit multiple copies of the same book. Use the
drop-down menu bar next to Number of Copies to
highlight the number of books you wish to add.
How long do the books I have offered stay on the list?
All books will remain on the list for a maximum of two months from
the submission date. If books have not been requested after two
months then an e-mail will be sent confirming that allocation
What do I do with the books I offered that nobody wanted?
The submitting library is invited to dispose of those titles by
any other routes such as book sales, charities, pulping etc. You
can also re-submit books to the SBE list.
How do I request a book?
Its easy! Just select View
the List and decide which books you wish to request. On the
left of the page there is a Request
column. Tick the boxes in this column, next to the books you would
like to receive. After you have completed your selection, at the
bottom of the page there is a Request
Book(s) button which you should now press. Once this button
is pressed you are asked to confirm your selections. At this stage
you can de-select any books that you have decided not to receive
by un-ticking the boxes. Once you are sure of all the books you
wish to receive, press the Confirm
Request(s) button. An e-mail will now be sent to your library
confirming your selection(s) and other e-mail(s) will be sent to
the supplying library/libraries notifying them of the books you
have requested. Books will then be sent to the contact name and
address that you supplied when you registered.
Can I re-arrange the list into a different order?
Yes. By default the list is arranged with the newest submitted
books at the top of the list but you can easily change this if you
wish. At the top of the page are headings for Title,
Simply click on any of these headings to arrange the list in that
Is the list searchable? Can I search for just journals with the
word Scottish in the title?
Yes. At the top of the list you will see
. In the
box just type in the word Scottish and in the
drop down menu bar simply select Journals only. After pressing
Results button you will receive a list of results relating to
your specified search.
Unfortunately, we could only fit so much information into each
line of the list. After pressing the Full
Info button a box will open up which displays all the
available information on that specific item. Hopefully, this extra
information will help assist the selection process.
Why are several copies of the same title listed separately?
There are many libraries submitting to the list so it is possible
that more than one library could submit the same book.
What costs are involved in using the SBE?
The only costs are for postage should the supplying library wish
to reclaim their postage from the requesting library.
What are the recommended payment procedures if I have to pay the
The options are:
Pay postage costs by using the BLDSC claims procedure. To do
this you require the supplying library's permission to make a
claim using this procedure and you will also need their BLDSC
customer account number (i.e. 87-XXXX) as well as a unique request/reference
number (i.e. NL12345) so that the payment can be identified. Payment
can then be debited from the requesting library's account and
credited into the supplying library's account.
Pay postage costs by sending the amount in postage stamps.
The supplying library can raise an invoice for the postage costs.
Libraries may also use the Scottish Libraries Transport Scheme.
Is it possible for non-Scottish libraries to participate?
Yes, eventually any UK library will be entitled to register to
exchange their Scottish material.
How do I exit from the SBE?
There is no need to log-off or log-out. Simply leave by going to
Many common questions about the SBE can be answered in the FAQ.
For any other help, comments or suggestions please contact John Birch.
Email: firstname.lastname@example.org Tel: 0131 623 3700 ext 4665