Your contact preferences privacy notice

This page clarifies how we process your personal data when you inform us about your contact preferences. It also explains your associated rights. Please read our general privacy information in addition to the specific information contained in this privacy notice.

Purpose

Your contact preferences

Explanation of the purpose

Occasionally we run surveys and ask for feedback and we would like to contact you to invite you to contribute. We will only contact you if you agree to us processing your personal data for the purpose of sending invitations to participate.

Also, if you ask us not to contact you or otherwise to alter or stop processing your personal data in relation to certain activities, we need to record this in order to ensure that your request, such as the desire not to receive further communications, is upheld.

We will retain minimal personal data on a 'non-contact list' or other 'processing restrictions' list only for the purpose of restricting communications and processing.

Legal Basis

We will only process your personal data for this purpose if you give us consent to do so.

Recipients of the data

This data will only be processed by the National Library of Scotland for this purpose.

Retention period

We process survey response data for five years after the end of the survey period, at which point we review records for further or permanent retention, or for destruction.

We have a detailed range of retention periods for different types of records, some of which may also apply to information processed for the purpose of inviting you to take part in surveys or to give us feedback. Please see our retention schedules (811 KB; 77 pages) for details, in particular under business classification 03.05.02.01 'Audience development and market research' on page 21.

While we are working to implement our retention schedules, some data may be retained longer than required under the schedules.

Your rights in relation to this data

Your core rights as a data subject apply to this processing. Additionally, you have the right to withdraw your consent at any time and the rights of erasure and data portability apply to this processing.

Will the data be transferred to third parties?

No.

Will the data be transferred outside the UK or the European Economic Area (EEA)?

No.

Is it obligatory to supply this data and what are the consequences of not supplying the data?

No, you are not obliged to supply your personal data for the purpose of us inviting you to participate in a Library survey. However, if we are not able to process your personal data to record your contact preferences we may be unable to fully comply with a request you may have made to stop communications or to restrict processing.

Will the data be used in automated decision-making?

No.